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Administrative Services
●Employee selection, training, and
supervision
●Implementation and supervision of policies and
procedures
●Compliance with all federal, state and local laws
●Management of physical assets including:
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-Weekly / Bi-Weekly / "Surprise" property inspections |
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-Administration of maintenance plan (day to day and
preventative) |
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-Preparation of work specifications and proposal submission
for owner's approval |
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-Hiring/monitoring of subcontractors |
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-Rent
collection, deposit, delinquency tracking, evictions and
reporting |
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-Purchasing order system, approvals and controls |
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-Inventory control |
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-Preparation/Monitoring of operating budget |
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-Monthly owner reports including: |
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Income/expense,
actual vs. budget with variances |
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Monthly
occupancy report by week including month to date/year to
date |
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Renewals -
weekly, month to date and year to date |
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Current
marketing and market conditions |
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-Weekly review of detailed reporting systems |
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Occupancy |
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Monthly
collection/delinquency status |
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Vacant condition
reports |
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Traffic tracking
including "advertising results" |
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-Preparation and implementation of marketing plans and
advertising materials |
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-Monthly review of market survey to determine potential rent
increase
recommendations |
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-Monthly review of property collection report by unit |
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-Preparation of status/project reports |
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-Real
and personal property tax review and recommendations to
owners |
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-Work
with brokers/appraisers at owner direction |
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-Insurance: Property damage or loss/Injury/ Liability
Notification to proper owner,
representative, and insurance
company |
Payroll Services ●Online (Modem) with automatic
data processing (Payroll Central)
●Manager review and
authorization
●Policies and procedures (in
compliance with federal/state wage and hour laws)
●Health, workers compensation, and COBRA insurance administration
●Labor/tax reporting to federal, state, and local government
Financial Services/Computerized Reporting
Standard Reports Available:
●Comparative, year to date and detailed income
statement by period
●Monthly balance sheet
●Statement of cash flow
●Income statement-budget vs. actual (including
variances)
●Trial balance
●General ledger
●Vendor list
●Accounts Payable transaction list/document
register
●Vendor notification
●Utility consumption/cost comparison (additional reports available upon request)
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